 Document management is the effective process of managing
documents throughout their lifecycle. This includes the processes of
retrieving, sharing, tracking, revising and distributing documents and
the information they contain, from inception all the way to their
destruction.
The effective management of documents is key to running an efficient
business and can help with legal and regulatory compliance. If people
can find the information they need when they need it, it frees up more
time for the real work, and helps to reduce stress and increase
productivity.
All organisations produce documents that need to
be retained for any number of reasons, ranging from customer
relationship management to compliance; look on your desk now and you
will see that document management is all around (in a variety of
formats and to varying degrees of effectiveness).
Tools to help
with efficient document management may be physical (folders, lever-arch
files, filing cabinets) or digital (Electronic Document Management
System, CDs, C Drive) and sometimes even mean a staff member solely
dedicated to the task. More often than not, it is a mixture of all
three.
Audata works in practical ways to enhance current methods
of managing documents, to deliver strategies and products which best
suit the application and the customer.
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